YELOMEX is committed to processing your personal data in a lawful, fair, and transparent manner. All data processing is carried out in accordance with the General Data Protection Regulation (GDPR) of April 27, 2016, and the Belgian Privacy Act of July 30, 2018.

Specifically, this means:

• We clearly state the purposes for which we process personal data through this Privacy Statement.

• We limit the collection of personal data strictly to what is necessary for legitimate purposes.

• We request your prior consent to process your personal data.

• We implement appropriate security measures to protect your personal data.

• We respect your right to access, rectify, or erase your personal data upon request.

When you access our website and request information or services, you provide us with certain data. Some of this may be personal data. We exclusively store and use personal data provided directly by you, or for which it was clearly specified at the time of provision that it would be used to process your service request. We collect personal data through various channels: during inquiries by post, email, or during visits to our offices.

Data Processed for Companies (B2B):

• Company name

• Company registration number (BCE/KBO)

• Registered office address

• Articles of Association (Statuts)

• Name(s) of Director(s)

• Postal address of Director(s)

• Email address of Director(s)

• Telephone or mobile numbers

• Company bank details

• ID card or passport scans

• Name(s) of Ultimate Beneficial Owners (UBO)

• Accountant's contact details

• UBO register documentation

• Client accounting files

• Data necessary for the management of your file

Data Processed for Natural Persons:

• Identity data

• Correspondence address

• Billing address

• Email address and telephone/mobile number

• Bank details

• Accountant's contact details

• Passport or ID card scan

• Data necessary for the management of your file

Purpose of Processing:

YELOMEX provides registered office (domiciliation) services for companies. The company handles corporate mail and provides meeting room facilities for registered businesses.

Data Retention Period:

Data will be kept for a minimum of 5 years, as required by the Belgian Anti-Money Laundering (AML) and Counter-Terrorism Financing legislation.

Data Recipients:

Your data is intended for exclusive internal use. Our client files are not intended for disclosure to third parties for commercial use.

Disclosure to Third Parties:

We may disclose your personal data to:

• Public authorities: If required for the execution of their legal mandates.

• Judicial authorities: (Public prosecutor, investigating judge, registry, courts) and police services within the framework of an investigation or litigation.

Data Security:

Security is ensured via physical access controls and hardware protection. We have implemented procedures to prevent unauthorized access, including passwords and anti-virus software. Our staff is trained and sensitized to their contractual confidentiality obligations.

Your Rights Regarding Your Personal Data:

At any time, you may request to know what personal data YELOMEX holds. You may obtain a copy of this data or request rectification based on supporting documents. You may also withdraw your consent, which will result in the termination of the service contract.

Contact:

For any questions regarding the protection of your personal data, please contact our Data Protection Officer: MATERNA VERONIKA Address: BOULEVARD BISCHOFFSHEIM 39 - 1000 BRUSSELS Email: yelomex@yelomex.com