
FREQUENTLY
ASKED
QUESTIONS
What is domiciliation?
In Belgium, every registered company is required to have a physical registered office within the country. Domiciliation refers to the official business address of a company, where all legal correspondence and company documents (e.g., articles of association, shareholders' register, accounting records) are kept. At YELOMEX, we also provide archiving spaces to securely store these documents, as we are both a business center and a tax/accounting office.
How does company domiciliation work?
Once the domiciliation contract is signed, your company is assigned a dedicated business address. This address becomes your official contact information and can be used across various platforms, including:
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Your website,
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Flyers and marketing materials,
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Business cards,
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Administrative correspondence with public authorities and institutions.
What are the conditions to domicile your company?
To establish a registered office with YELOMEX, you must meet the following conditions:
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Have a legally established company,
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Possess a VAT number (not required for newly created companies),
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Be registered with the Crossroads Bank for Enterprises (CBE),
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Commit to a minimum domiciliation period of three months.
I don’t have a VAT number yet. Is that an issue?
Not at all! Many of our clients face the same situation. Here’s how we can help:
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We initiate the registration process based on a prepaid quote covering three months of services.
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You receive an official business address, which you can communicate to your notary during company formation.
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Once your VAT number is activated, we convert the quote into an invoice, allowing you to include this cost as part of your business expenses.
Can a natural person establish their private residence at a business center?
No, our domiciliation service is strictly intended for:
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Legal entities (e.g., companies such as SPRL, SA, SCS)
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Self-employed professionals carrying out a business activity.
Why can’t private individuals use this service?
Establishing a private residence is subject to strict regulations in Belgium. To declare a residential address, you must:
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Notify your local municipal population department within 8 days of your move,
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Undergo an inspection to confirm you actually reside at the declared address.
The municipality checks specific criteria, such as:
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You live at the address most of the year,
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You return to the address after work,
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It is the location where your children attend school,
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Utility bills (e.g., gas, electricity, water) are registered there.
If these criteria are not met, your registration may be canceled, as individuals must officially reside where they actually live.
How do I receive my mail?
YELOMEX offers flexible solutions for mail management:
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Digital Mail Forwarding: We open and scan your mail, sending it to your designated email address.
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On-Site Pickup: You can collect your mail directly from our office during business hours.
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Mail Reshipping: We forward all physical mail to your chosen address for a shipping fee of €1 per stamp (excluding VAT).
What are the steps to transfer my company’s registered office?
For Legal Entities (e.g., SPRL, SA, SCS):
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The transfer must be decided via a General Assembly resolution,
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Publish the new address in the Belgian Official Journal,
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Update the information with the Crossroads Bank for Enterprises (CBE) and VAT authorities.
For Self-Employed Individuals:
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Update your new business address with the CBE.
At YELOMEX, we can manage the entire process on your behalf.
Service Fee: €150 (excluding VAT).
Can you receive registered mail on my behalf?
Yes, we can collect all your registered mail through a Bpost professional postal power of attorney. Here’s how it works:
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For €54.95, you receive a non-nominative proxy card valid for three years.
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This card authorizes our office to collect your registered mail and forward it to you securely.
More information is available at Bpost’s official page.
Does the shareholder register need to be kept at the company’s registered office?
Yes, the shareholder register must be available at the company’s registered office. This ensures that any interested third party (such as FPS Finance, FPS Economy, or other public institutions) can consult it when necessary.
For any additional questions or personalized assistance, feel free to contact the YELOMEX team. We’re here to help you streamline your business domiciliation process!
